March 2021

DATA CONTROLLER

The data controller is The Tim Stead Trust (the “Trust”). Our ICO registration number is ZA221957. The Trust is a Scottish Charity registered with OSCR (registration number SC046372). Our contact address is Harthill, Reediehill Farm, Auchtermuchty, Cupar KY14 7HS.

HOW THE TRUST COLLECTS PERSONAL INFORMATION

The Trust collects personal information from you when you enquire about our activities, apply to become a Friend or Patron of the Trust, make a donation to us or otherwise provide us with personal information. We may also receive information about you from other people, if a third party (such as a friend or colleague) refers you to us or to our website. Conversely, if you provide us with personal information about other people at any time, please ensure that you have their authority to do so.

The personal information we collect includes name, postal and email addresses, contact telephone numbers, details of any donations made and whether Gift Aid can be claimed on these. For those who are Friends of the Trust we also record details of the dates on which membership begins and ends.

WHAT THE TRUST DOES WITH PERSONAL INFORMATION

The Trust will use the personal information which it holds for administration purposes, to keep you up to date about the work of the Trust and to further our charitable aims, including our fundraising activities. The Trust considers this processing to be for legitimate interests pursued by the Trust. If we wish to make any significantly different use of your data we will contact you so that you may choose whether or not you agree to such new use.

Please note that, from time to time, we may have to share your information with our service providers and agents but this will be only for the purposes stated above and we will not pass your personal data to any marketing or similar bodies.

YOUR CHOICES ABOUT OUR USE OF YOUR DATA

You may request a copy of the information which we hold about you by writing to us at the address above. If you consider that any of the data we hold about you is inaccurate then please advise us and we shall ensure this is rectified.

If you wish to opt out of receiving information from the Trust please write to us at the address above or email info@timsteadtrust.org

SECURITY OF DATA

The Trust takes appropriate measures to ensure that the information we receive is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. From time to time we use Mailchimp and Dropbox. These are both American Companies. We have, however, checked their privacy policies and, if any information is held by them outwith the European Economic area, this is protected under the EU-US Privacy Shield Agreement.

Access to personal data is restricted to a limited number of Board Members and is fully password protected. However, the transmission of information over the Internet is never 100% secure so while we try to protect your personal information, we can’t guarantee the security of any information you submit to us via our website or via any social media platforms.

OUR WEBSITE (www.timsteadtrust.org)

• COOKIES

‘Cookies’ are small pieces of information sent by a web server to a web browser, which enable the server to collect information from the browser. Essentially they take the form of a small text file deposited on your computer’s hard drive.

The Trust uses cookies so that visitors to our website can interact with it successfully. They are also used to identify visitors to our web site and to keep track of browsing patterns – such as which pages are visited most frequently. Only anonymous information and statistics will be used which do not identify individual visitors. The use of cookies does not give the Trust access to the rest of your computer or to personal information about you.

• LINKS

If you follow links from the Trust’s website to any other websites your data will then be subject to the privacy policies of those sites. We are not responsible for their privacy practices and you should refer to the privacy policies of any other such sites before providing them with any of your personal data.

CHANGES TO THIS POLICY

The Trust may have to amend this privacy policy statement in the future to reflect changes to the law or developments in data processing. The most up to date version will be always be available on our website so that you can review any changes.